External access: Sharing collections with anonymous users

How to setup and share fylr collections via simple links

Sharing folders works a little differently than creating links to file versions, but the general process is similar.

Permissions for Anonymous Collection users:

  • Go to Rights Management > Groups > Anonymous Collection Users

  • Under System Rights, set at minimum "Access Quick Access only (no search)" for the anonymous user to have see the collection

Permissions for the Object Types and Masks, possibly more:

  • Go to Rights Management > Pools > Permissions for the relevant pool(s)

  • Create a the permissions row for Anonymous Collection Users

  • Set the required permissions: View Records and Allowed masks, each defining the allowed object types and masks

  • Right-click on the collection

  • Open the Share menu

  • Click the plus icon to create a link for external access

  • (Optional) Set additional permissions, for example edit rights or an expiration date

  • Copy the link and test it in an incognito tab

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