> For the complete documentation index, see [llms.txt](https://docs.fylr.io/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://docs.fylr.io/for-administrators/permissions/presets.md).

# Presets

{% hint style="info" %}
Please note, if a user doesn't have the system right "Allow to Set Individual Permissions for Shares", presets are the only way to share collections or records with others.
{% endhint %}

## Context

First, choose if you want to create a preset for records or for collections.

<table><thead><tr><th width="169.5">CONTEXT</th><th>DESCRIPTION</th></tr></thead><tbody><tr><td>Records</td><td>The preset will be available when adding permissions to individual records. Only available for object types that have "Individual permissions per record" enabled in the data model.</td></tr><tr><td>Collections</td><td>The preset will be available when sharing collections.</td></tr></tbody></table>

## Presets

**Create** new presets by clicking on the **plus** button on the bottom and use the **minus** button to **delete** presets. You can **change** the **order** of the presets by using the little **drag** **handle** that appears before each preset.

Presets can be seen by all users that can share records or collections. Presets can't be hidden for specific user groups.

## Settings

### General

<table><thead><tr><th width="199.5">OPTION</th><th>DESCRIPTION</th></tr></thead><tbody><tr><td>ID</td><td>ID of the preset. Will be generated automatically.</td></tr><tr><td>Name</td><td>Set a name of the preset. This name will be shown when choosing presets for sharing.</td></tr><tr><td>Description</td><td>Add a detailed description of the preset. This description will be shown when hovering over the name of the preset in the sharing pulldown.</td></tr><tr><td>External URL for sharing links</td><td>Only for collection presets, from version 6.34.0. Optional absolute URL (<code>http</code>/<code>https</code>) of another webapp that serves fylr's collection links, for example a portal on <code>https://media.example.com</code>. Sharing links of share entries that use this preset — the copy/open link buttons and the link in the share notification email — then point to this URL instead of fylr itself; everything after the base URL stays the same. Create one preset per portal to offer several targets. If left empty, sharing links point to fylr as usual.</td></tr></tbody></table>

### Permissions

**Define** what the **recipient** of the share is **allowed** to do with the collection and the records in the collection or with the records. Please refer to the general overview of the permissions for more details (coming soon).