# Services

E-Mail Notifications

This service sends emails such as welcome emails, collection share emails or emails triggered by workflows (if configured under "Tags & Workflows"). If not enabled, no emails will be send.

{% hint style="info" %}
Please make sure that you set up [emailing](https://docs.fylr.io/for-administrators/readme/email).
{% endhint %}

## Exporter

This service executes automated exports (if a schedule is defined for an export). If not enabled, scheduled exports will not be executed automatically.

## Custom-Data-Type Updater

This services automatically updates data stored in custom data type fields. For example: [GND](https://github.com/programmfabrik/easydb-custom-data-type-gnd), [Geonames](https://github.com/programmfabrik/easydb-custom-data-type-geonames) or [Getty](https://github.com/programmfabrik/easydb-custom-data-type-getty). If not enabled, the data that was copied into FYLR when linking to an external thesaurus will not be updated.

{% hint style="info" %}
For more configuration of each plugin, please see "Plugins".
{% endhint %}

## WebDAV

### Activate Hotfolder

Enable the checkbox to activate the [Hotfolder](https://docs.fylr.io/tutorials/how-to-set-up-the-hotfolder-and-file-system-connect) in collections.

### Waiting time in seconds before a new file is imported

To avoid importing files that have not yet been completely copied, the system checks after the specified waiting time whether the size of the file has changed. If not, the file is imported. The default is 15 seconds.

### Activate File System Connect

Enable the checkbox to activate the [File System Connect](https://docs.fylr.io/tutorials/how-to-set-up-the-hotfolder-and-file-system-connect) in collections.

## Janitor

This service regularly cleans up data.

### Active

Enable/Disable the Janitor.

Deletes all tokens (Access, Refresh, ...) for which:

* No `expired_at` is set (e.g. authorization codes)
* `expired_at` is in the past

`expired_at` is saved when the token is saved for the first time and is calculated based on the lifetime of the tokens; this is defined in the base configuration under "User Management" -> "OAuth Service" -> "Expiration Times" for the various token types.

And enables all the following:

### Settings for Files

Specify after how many days unused files should be deleted from the storage. Unused files are files that has been uploaded to FYLR but have never been linked to a record. Enter "0" to remove unused files with every janitor run (every 10 minutes).

{% hint style="danger" %}
Please note, this also applies to files which where uploaded but not yet been saved. We recommend to use at least an interval of 1 day.
{% endhint %}

### Settings for Objects

### Allow overwriting in pools and object types

When this checkbox is enabled, the Janitor can be configured directly at the pool or object type. This is dependent on the pool management setting at the object type in the data model configuration.

{% hint style="info" %}
**Enabling the Overwrite option requires further activation and configuration** in Rights Management for the janitor to run.<br>
{% endhint %}

### Settings For Users

#### Archive Inactive Users After n Days

Specify after how many days user accounts that have not logged in should be archived. Enter "0" to archive inactive users with every janitor run (every 10 minutes).

{% hint style="info" %}
Attention: archived users will not be able to log in. Archived users can be re-activated but their collections will be deleted when archiving the user account.
{% endhint %}

#### Types of Users To Be Archived

Specify the types of users that should be automatically archived after the above specified number or days.

#### Delete Archived Users After n Days

Specify after how many days archived user accounts should be deleted. Enter "0" to delete archived users with every janitor run (every 10 minutes).

{% hint style="info" %}
Attention: deleted users will be removed from the system and can't be re-activated. This also includes the users collections. See also "[User Management](https://docs.fylr.io/for-administrators/readme/user-management)".
{% endhint %}

### Settings For Events

Specify after how many days the individual events should be deleted. Enter "0" to delete the events with every janitor run (every 10 minutes).

#### Delete IP Address From Events After n Days

Specify after how many days the IP addresses of users should be deleted from the events. Enter "0" to delete the IP address with every janitor run (every 10 minutes).